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Make good record keeping a habit. Record keeping is a crucial part of any business – find a system that works for you.
Follow our tips to make keeping records easy
Make sure your business records include cash, online, EFTPOS, bank statements, credit and debit card transactions covering
Keep records that show when you use business purchases for private purposes, which will help you work out the business portion you can claim as a deduction.
Use our record keeping evaluation tool to review your record-keeping practices from time to time and see if you’re still on the right track.
If you changed your record-keeping software during the year, check that all your information has correctly transferred over.
If you are a sole trader with simple tax affairs, use the myDeductions tool in the ATO app to track your income and expenses throughout the year. At tax time, send a copy to your registered tax agent or upload your data into your tax return.
Gather, sort and keep good records so it’s easier for you (and your registered tax agent, if you use one) to
See Income and expenses for tax returns or go to ato.gov.au/ taxreturnrecords for more information about managing your records for tax time.
Check that you include all your business income in your tax return – including all your cash, EFTPOS, credit or debit card, and online sales.
If you provide fringe benefits to your employees, include any employee contributions paid directly to you in your assessable income.
If you are running a business and are paid mainly for your personal efforts, skills or expertise, check if you earn personal services income (PSI) this can affect the business expenses you can claim.
Check our personal services income tool to work out if your income is PSI and if the special tax rules apply to you.
See Assessable income or go to ato.gov.au/businessincome for more information about income for small business.
Claim deductions for most costs you incur in running your business, such as staff wages and super, operating expenses and home-based business costs.
Apply the three golden rules for claiming business expenses
If you or your employees travel for business, claim business travel expenses.
If you have a vehicle for your business, claim motor vehicle expenses associated with running and maintaining the vehicle such as petrol, rego and insurance.
If you run your business at your home, or your business is based from home, claim the business portion of some expenses, including mortgage interest and electricity. If you then sell your home, you may have to pay capital gains tax (CGT) on the business portion and declare it in your tax return.
Claim a deduction for donations made to an organisation if they are a deductible gift recipient (DGR).
Don’t claim expenses that are non‑deductible, including
Keep accurate records of all business transactions to support your claims and make it easier for you or your registered tax agent.
See Deductions or go to ato.gov.au/ businessdeductions for more information about claiming deductions at tax time.
Work out if you can claim your own wage or salary
Claim a deduction for the fringe benefits tax you pay.
To claim a deduction for super contributions, check your employer contributions have been received by the employees’ super funds by 30 June 2018. If your payment is received by the employee’s super fund on or after 1 July 2018, you can claim the deduction for that payment in the following financial year.
Find out what concessions you can use for your business, including deductions, calculating tax, paying income tax and simplified record keeping.
Concessions you can consider are
See Concessions at a glance or go to ato.gov.au/concessionsataglance for more information about concessions for small business.
Keep records that support your calculations and amounts shown in your tax return (generally for five years).
If you have made a mistake or forgotten to include something in your tax return, make an amendment to your tax return.
How you do it depends on how you lodged and may be by
See How to request an income tax amendment or go to ato.gov.au/ amendments for more information about amending your tax return.